Run the office from one place.
Client and staff records, onboarding, scheduling coordination, approvals, authorizations, and reports, in one agency console your whole office shares.
The office runs on too many tabs.
“Records live in five different places.”
Client details, care plans, and staff files are spread across folders and systems.
“Onboarding one caregiver takes a dozen steps.”
Profiles, credentials, access, and the app all get set up separately.
“Approvals and units are checked by hand.”
Every pay period starts with a spreadsheet.
A week in the agency office.
Where administrators spend their time in TimeGrid Care.
- Monday
Keep client records current.
Update client profiles and care plans in one record, with visit history and medications alongside.
- Client profile and care plan
- Visit history and notes
- Medications and authorizations
Client profile and care plan01Visit history and notes02Medications and authorizations03 - Tuesday
Bring a new caregiver on.
Add the new team member’s profile and credentials, assign their role, and invite them to the TimeGrid Care app.
- Staff profile and credentials
- Role-based access
- Invitation to the caregiver app
Staff profile and credentials01Role-based access02Invitation to the caregiver app03 - Thursday
Check authorizations and units.
See units used and remaining per client and payer before they run out.
- Authorizations per client and payer
- Units used and remaining
Authorizations per client and payer01Units used and remaining02 - Friday
Close the week.
Clean visits are ready to approve, exceptions come with reasons, and only approved hours go to the payroll export.
- Approve by exception
- Payroll export with preview
- Excluded items explained
Approve by exception01Payroll export with preview02Excluded items explained03
Less re-keying, more running the agency.
Results depend on your agency’s processes and adoption. We don’t publish figures we haven’t measured.
Records in one place
Clients, staff, plans, and authorizations share one system.
Faster onboarding
Profile, credentials, role, and app access in one flow.
Cleaner pay periods
Only approved time reaches the export.
Explore further
Can office staff have different access?
Yes. Access is role-based, for coordinators, HR, administrators, and caregivers, with multi-factor authentication.
How do we onboard a new caregiver?
Add their profile and credentials, assign a role, and invite them to the TimeGrid Care app. Our team can walk through your onboarding steps in a demo.
Can we see remaining authorized units?
Yes. Units used and remaining are tracked per client and payer in the authorizations report.
What goes into the payroll export?
Approved hours only. The export wizard shows what’s excluded and why, and previews the export before you run it.
See your office in TimeGrid Care.
Book a demo to walk through records, onboarding, approvals, and authorizations.
Founding agencies join at $6 per active caregiver per month, locked for 12 months from go-live.