Run every program day with the whole team on the same page.
For day programs and adult day services, TimeGrid Care brings staff scheduling, geofenced clock-in at your sites, recurring templates, and on-site notes into one system.
The same week, rebuilt by hand.
Program days repeat. The paperwork shouldn’t have to.
Designed for programs that run on-site.
Clock-in that knows where your sites are.
Each site has a geofence, so staff clock in where the program happens.
- Geofence per site
- Photo at clock-in
- Works offline
Build the week once.
Recurring visit templates generate repeating program days, so coordinators only handle changes.
- Recurring templates
- Open shifts for gaps
- Changes synced to staff
Notes and medications, recorded during the day.
Staff document notes on-site, receive dose reminders for scheduled medications, and record each administration. Missed doses escalate to the office.
- Notes per client
- Medication records
- Adherence report
A program day.
How a day program can run in TimeGrid Care.
- 01Office
Plan
The week’s program days come from recurring templates.
- 02Staff
Arrive
Staff clock in inside the site’s geofence.
- 03Staff
Document
Notes and medications are recorded during the day.
- 04Office
Watch
The office sees who’s on the clock right now.
- 05Office
Close
Time is approved and exported to payroll.
Less front-desk paperwork.
- Schedules that repeat themselvesTemplates handle the routine, people handle the changes.
- Clock-in tied to the siteGeofences replace the paper sign-in sheet.
- Notes captured in the momentDocumentation happens during the day, not after it.
Outcomes depend on your agency’s processes and adoption. We don’t publish performance figures we haven’t measured.
Setting up sites and templates
Our team configures your account, migrates your client, caregiver, and schedule data from supported formats, and trains your staff. Most agencies are live and verifying visits within a week.
How onboarding works →Built with HIPAA-related safeguards.
Encryption in transit and at rest, tenant isolation, audit logging, and role-based access with MFA.
Can we track participant attendance?
TimeGrid Care schedules and verifies staff time at your sites and documents notes and medications for each client. If you need participant attendance tracking, ask us in a demo about your requirements.
Do we need kiosks or tablets?
No. Staff use the TimeGrid Care app on their own iPhone or Android.
Can we run more than one site?
Yes. Each site has its own geofence. Organizations with several locations should also see the multi-site page.
Can staff record medications during the program?
Yes. Each dose is recorded as Given, Refused, or Held.
See your program day in TimeGrid Care.
Book a demo to walk through sites, templates, and on-site documentation.
Founding agencies join at $6 per active caregiver per month, locked for 12 months from go-live.